Today, I’m going to show you how to schedule a meeting in Microsoft Teams.
To schedule a meeting, first click on the Teams icon on the left-hand menu of your screen. Select the appropriate team channel you wish to begin a meeting with.
Then click on the down arrow next to the Meet icon on the top right of your screen. This will allow you to either meet now or schedule a meeting for later.
Note that if you click directly on the Meet icon, the program will launch the meetings application instantly. This is the same as the Meet now button within the dropdown menu.
Select Schedule a meeting from the dropdown menu. This will take you to the meeting setup page.
Now, select the appropriate time zone the meeting will be held in.
From here, we can add a title for the meeting, select the desired or required attendees of the meeting, the date and time, and how long the meeting will run to.
Note that by default, the meeting is set to 30 minutes but may be changed to different time frames and days. If you wish to run the meeting all day, click on the toggle button to All day.
Next, you can change the frequency that the meeting repeats, the team channels it is for, the location, and enter the meeting details below in the provided text field.
For a quick setup, leave these settings as they are.
Once you are finished with setting up the meeting, click the Send button in the top right of your screen. To cancel the setup, select Close.
You can find the scheduled meeting in the Calendar tab on the left-hand side menu of your screen. By hovering the mouse over the invite, it will show you the scheduled time.
Click and select Join to connect to the meeting, this will also allow you to Edit the meeting and Chat with participants. To cancel the meeting, right click on the invite and select Cancel.
Note: You can add and schedule a meeting directly from your calendar by clicking on any date or timeslot available.
That is how you schedule a meeting in Microsoft Teams.
I am ranting: I have a Team of 121 members. I want to add ALL of them at once to a meeting. How do I add ALL of my team members at ONCE!?!????????
Do you expect me to add ALL hundred and twenty-one person by typing each of their names? That is plain stupidly unproductive, time-consuming, and labor-intensive setting! Microsoft Teams is NOT a user-friendly app.
Hi Elijah! I’m sure we can all appreciate a good rant every once in a while. You can easily address this problem with a couple different solutions. First, if you already have a Team, schedule the meeting inside one of the Team’s channels. Everyone will be notified through Teams that a meeting is taking place. Alternatively, your IT Team can pretty easily build a distribution list for your Team. In fact, your Team should be connected to an Office 365 Group, which has it’s own email address. Build your meeting in Outlook and send it to the distribution list. This last option doesn’t connect the meeting to a Team Channel, so what you can do is first schedule a meeting from Teams in the Channel. Don’t add any required attendees, then open the meeting from your Outlook Calendar and forward it to your distribution list. This way, the meeting lives in your Team AND everyone gets an email invite. None of these solutions are perfect, but I bet they sure beat typing 121 names into the “To:” field. Sometimes we gotta think outside the box about how Office 365 data interacts with other tools, like Outlook, that we have access to in our environments.
Where Do I Find The Invitation Link In Microsoft Teams As An Attendee
I Am A Student At A School And Sometimes When My Classmates Need The Meeting Link I Can’t Find It And Can’t Help My Classmates.
Oh I Forgot To Mention That The Meeting Is Not A Scheduled One
Hi Kevin, You can click on the “More Actions Button” (the three dots), and select “Meeting Info.” Then there’s a button that says “Copy Join Info.” This will include the link to join the meeting.
hi ihave important meeting monday at 9 via microsoft app i have never done before please help how to dounloud the app
Hi Zukisani, you don’t need to download Microsoft Teams to join a Microsoft Teams meeting. Just click the “Join” link, and you’ll be able to join from a browser OR download the app from there. You can also go to teams.microsoft.com to download Teams.